Overview of Features

Basic privileges enable the user to view their training history, sign-up for or drop courses, request a course to be scheduled, and add training from off-campus sources to their training history. Users with supervisor’s privilege can review employee training histories and designate courses that employees are required to complete.

The pull-down menu displays the user privileges and allows the individual to schedule, drop or request training.

• "My current training schedule" lists all classes or courses you are scheduled to attend.

• "My training history" lists required training and completed classes.

• "Request that off-campus training be shown in your history" allows you input training received from other sources (i.e. commercial courses, U of U courses, etc.)

  
  

I. Using the Training Tracker – Basic Users

A. Signing up for a class.

1. From the main menu, select "Class Schedule."
2. A listing of all courses offered by WSU will appear
3. Press the "Show only scheduled classes" Button to display currently scheduled classes. To avoid seeing scheduled classes press the "Hide scheduled classes" button
4. Click on the highlighted course to enter the scheduling utility.
5. Click "add to my schedule" located below the class description.
6. After you click "add to my schedule" you’ll receive a message on the screen that you’ve been either added to the class schedule or put on a waiting list. 
7. If the class was added, you'll also receive a Groupwise appointment, which you must accept to be admitted to the class.
8. If you are put on a waiting list, you will not receive the appointment.  Should space open up in the workshop, you will be sent an e-mail letting you know you are enrolled for the workshop instead of on the waiting list.

B. Dropping a class

1. Return to the main screen.
2. Select " My current training schedule."
3. Select the class you wish to drop.
4. Click "Drop"
5. Your class will be dropped and will no longer be on your training schedule.

C. Viewing current training schedule

1. From the main screen, select " My current training schedule"
2. All classes you’re scheduled for are displayed.

D. Viewing training history

1. To view your training history, select "My training history"
2. All WSU courses and classes attended are displayed in the either required training section or in the complete training history. Classes shown without completion dates indicate an unmet training requirement.

E. Requesting off-campus training to be shown in your history.

1. To list training you’ve received from off-campus sources, select " Request that off-campus training be shown in your history."
2. The next screen will prompt you to enter the course or class information.
3. Press the submit button to request that the record be added to your training history. Note! Your supervisor will receive an email of your request and approve or disapprove it to be displayed in your history.

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II. Supervisor Utilities      

Overview

The supervisor utilities are accessed by clicking "Supervisor" on the main toolbar.

The utilities allow you to view your employees training histories either by selecting a particular employee or by selecting a specific class. Additionally, the Training Tracker allows you to add or remove training requirements tailored to the needs of your department.

A. Viewing your employee’s training history

1. Select "List Employees/Reports."
2. Click the box next to each employee’s name you wish to view.
3. This screen list all the training courses completed or required by the employee.

B. View met/unmet requirements by specific training class

It is also possible to review training needs by specifying the course and selecting either of the following options:

To use either of these options

1. Select "List Employees/Reports" from the supervisor’s utilities screen.
2. Select the desired course. ( Note) A course is a series of classes, you can only view completed classes. Click the course, then the class.
3. After you have selected the class, select the "have completed" or "not completed" option. The results of the search will be displayed on the lower left of the screen.

C. Adding or removing training requirements

1. To add or remove training requirements from an employee record, go to the "Employee List and Report" screen.
2. Click the box next to the employee’s name/s you wish to view.
3. Select the desired course.
4. Choose the "must complete" or "no longer required" option.

Once completed, a " Employee record has been updated "message will appear in the lower left of screen.

D. View employee’s request for additional training

This section allows you to review requests made by your employees to include off-campus training in their training histories. Once the employees have submitted this request, you’ll receive an e-mail notification to review the request.

1. To review the request, go to the supervisor utility screen and select "View employee request for additional training"
2. Review the request and select "Accept" or "Decline."

E-mail Questions or Problems to:  trainingtracker@weber.edu or
see the list of Training Tracker Support Contacts